Automated Invoicing & Collections
Get Paid Faster With Automated Invoicing
Chasing late payments and manually generating invoices disrupts your cash flow and takes time away from the work you actually want to do. An automated invoicing system handles billing, reminders, and collections for you.
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The Business Problem
Manual Invoicing Is Disrupting Your Cash Flow
Chasing down late payments and manually generating invoices disrupts cash flow and creates unnecessary friction with clients. When you have to constantly remind people to pay you, it damages the customer relationship and takes time away from the work you actually want to do. Inconsistent billing also makes it impossible to forecast revenue accurately.
Rex Madden sets up automated invoicing and collection systems that generate bills, send reminders, and process payments seamlessly — drawing on his background as a CPA to streamline your accounts receivable so your money arrives on time, every time.
- 29% of invoices are paid late — most due to poor follow-up systems
- Automated reminders reduce average days to payment by up to 30%
- Online payment options increase on-time payment rates significantly
- Manual billing errors cost small businesses thousands per year in lost revenue
What You Get
Everything Included — No Upsells, No Hidden Extras
Every invoicing engagement includes the complete package below. A full automated billing system configured and running for your business from day one.
Automated Invoice Generation
Invoices are generated and sent automatically when a job is completed or a milestone is reached — eliminating manual billing entirely and ensuring every client gets billed on time.
Payment Reminder Sequences
Automated reminders fire at scheduled intervals before and after the due date — reducing late payments without any awkward personal follow-up conversations from you.
Online Payment Processing
Clients pay directly from the invoice via credit card or ACH transfer — making it as easy as possible for them to pay you on time without any friction in the process.
Cash Flow Reporting
Real-time reports show your outstanding invoices, payment history, and projected cash flow — so you always know exactly where your money stands and can plan accordingly.
Recurring Billing Setup
For ongoing services, we set up automated recurring billing so your clients are charged on schedule — every month, on time, without any manual intervention from you.
CRM Integration
All invoicing activity is logged in your CRM, keeping your client records complete and your financial data organized — so nothing falls between the cracks of your billing and relationship management.
The Process
Up and Running in Four Steps
Billing Audit
We review your current invoicing process, identify where delays and manual steps occur, and design an automated system to replace them completely.
System Configuration
We configure your automated invoicing system, setting up invoice templates, payment terms, and reminder sequences tailored to how your business operates.
Payment Integration
We connect your payment processor so clients can pay online directly from their invoice, and test the full payment flow end to end before anything goes live.
Launch & Monitor
Your automated billing system goes live. We monitor payment rates and cash flow, adjusting reminder timing and messaging to maximize on-time payment rates.
Got Questions?
Frequently Asked Questions
Will my clients find it awkward to receive automated reminders?
No. Automated reminders are written to be friendly and professional — they read like a helpful nudge from your office, not a cold collection notice. Because they go out on a consistent schedule, clients actually appreciate knowing when to expect them. Most businesses find that late payments drop significantly within the first billing cycle after launch.
Which payment methods can clients use?
We connect the most common options — credit and debit cards, and ACH bank transfer. The goal is to remove every possible barrier between your client and paying you. The easier you make it, the faster you get paid.
Can this handle recurring monthly clients?
Yes — recurring billing is one of the most valuable parts of the setup for service businesses with ongoing contracts. We configure automatic charges on the schedule you set, so those clients are billed and paid without anyone on your team having to lift a finger each month.
What if a client disputes an invoice?
The system handles routine follow-up automatically, but disputes are flagged for your personal attention. You will be notified immediately when a client responds with a question or concern — so you can handle it directly while the automated system continues working for all other invoices.
Do you serve businesses outside Palm Bay?
Yes — we serve all of Brevard County including Melbourne, Rockledge, Cocoa, Viera, Satellite Beach, Titusville, Cape Canaveral, Sebastian, and the entire Space Coast area of Florida.
Ready to Get Paid Faster Without Chasing Anyone?
Rex Madden will set up a complete automated invoicing and collections system for your business — so your cash flow runs on schedule without any manual effort from you.
Book a Free Strategy CallNo obligation • No sales pressure • Serving all of Brevard County, FL